Small businesses face many unique challenges, especially when it comes to HR matters. Unfair dismissal claims can be a particularly tricky issue for small business owners. They can damage a business’s reputation and make it difficult to attract new talent, while also being emotionally and financially challenging.
The best approach to reducing Unfair Dismissal claims is preventative action before a claim is even lodged. Every business has a moral obligation to treat employees fairly and in accordance with Australian law.
However, despite taking preventative measures, you may still need to deal with an unfair dismissal claim, but with the right approach and guidance, these claims can be handled fairly.
Understanding Unfair Dismissal
Unfair dismissal occurs when an employee is terminated from their job in a manner that is considered harsh, unjust, or unreasonable. In Australia, the Fair Work Act 2009 governs unfair dismissal claims and provides protection for eligible employees.
It’s important to note that small businesses have some differences in the rules surrounding unfair dismissal compared to larger organisations. The Small Business Fair Dismissal Code from the Fairwork Commission outlines the specific rules applying to small businesses.
If you’ve got under 15 employees, then you fall into this category.
Prevention Is Key
Preventing unfair dismissal claims should be a top priority for small businesses. Not only can these claims be costly and time-consuming, but you’ve got an ethical obligation to uphold. Don’t risk harming the workplace environment and the reputation of your business by neglecting the law.
Here are some strategies to consider:
1. Clear Employment Contracts
Ensure that every employee has a clear, well-drafted employment contract that outlines their role, responsibilities, and the terms of employment. This should include details on termination procedures and notice periods.
2. Effective Performance Management
Establish a performance management system that helps employees understand their roles and expectations. Regular feedback and performance reviews can assist in addressing performance issues before they become serious enough to warrant dismissal.
3. Fair Workplace Policies
Develop and implement workplace policies that promote fairness and consistency. These policies should address issues like harassment, discrimination, and dispute resolution. Ensure all employees are aware of these policies and have easy access to them.
4. Communication
Maintain open lines of communication with your employees. Encourage them to discuss any concerns or issues they may have before they escalate to a point where dismissal is considered.
5. Legal Compliance
Stay up to date with employment laws and regulations, especially those related to unfair dismissal. Compliance with these laws is crucial for small businesses.
Handling Unfair Dismissal Claims
Despite taking preventive measures, unfair dismissal claims may still arise. Here’s how you can handle them effectively:
1. Seek Legal Guidance
If you’re confronted with an unfair dismissal claim, it’s crucial to seek legal advice immediately. HR consultants like Close Consulting can help guide you through the legal process, ensuring you understand your rights and responsibilities.
2. Gather Documentation
Having a strong paper trail is essential. Collect all relevant documents, including employment contracts, performance records, and any communication related to the dismissal. These records can be invaluable in demonstrating the fairness of your decision.
3. Follow Procedural Fairness
Ensure you follow a fair and consistent process when dealing with the dismissal. This includes providing the employee with the opportunity to respond to allegations and having a proper investigation if necessary.
4. Engage in Mediation
In some cases, mediation may be a suitable option to resolve the claim without going to a formal hearing. It can be a quicker and more cost-effective way to reach a resolution. Here’s a complete list of the benefits of alternative dispute resolution vs litigation.
5. Prepare for a Hearing
If mediation isn’t successful, be prepared for a formal hearing. Your legal counsel will help you prepare your case and represent your interests.
6. Learn from the Experience
Regardless of the outcome, it’s essential to learn from the experience. Review your procedures, policies, and decision-making processes to prevent future claims.
Prevention Is The Best Protection
Handling unfair dismissal claims can be challenging. That’s why we suggest implementing strategies to prevent such claims before they’re lodged. You uphold your responsibility as a fair employer while minimising the risk of costly and time-consuming actions.
However, if you do find yourself facing an unfair dismissal case, Close Consulting can help guide you through the process.
